Help4.x

Contacts: Difference between revisions

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<noinclude><languages /></noinclude>
<noinclude><languages /></noinclude>
<translate>


<noinclude>{{Help screen navbox|3.0|Components Help Screens}}</noinclude>
<translate>
== Overview == <!--T:1--></translate>
<translate>
<!--T:2-->
This screen is accessed from the back-end Joomla! administrator panel. It is used to manage contacts in your Joomla! website.</translate>
<translate>
==How to access== <!--T:3--></translate>
<translate>
<!--T:4-->
* Select '''Components → Contacts → Contacts''' from the drop-down menu of the '''''Joomla! Administrator Panel'''''. You can also select the 'Contacts' menu link from the</translate> [[S:MyLanguage/Help4.x:Components_Contacts_Categories|<translate><!--T:5--> Category Manager: Contacts</translate>]] <translate><!--T:6--> screen.</translate>
<translate>
==Description== <!--T:7--></translate>
==Description== <!--T:7--></translate>
<translate>
<translate>
<!--T:8-->
<!--T:8-->
The Contact Manager screen allows you to add contact information to your Joomla! site. You can enter information such as name, address, phone and e-mail. You can also link contacts to registered users. Afterwards, you can use the </translate>[[S:MyLanguage/Help4.x:Menus_Menu_Manager|<translate><!--T:9--> Menu Manager</translate>]] <translate><!--T:10--> to create front-end links to the the contacts.</translate>
The Contacts list shows selected information for contacts and provides links to edit or add information such as name, address, phone and e-mail. You can also link contacts to registered users. Afterwards, you can use the </translate>[[Help40:Menus/<translate><!--T:114--> en</translate>|<translate><!--T:9--> Menu Manager</translate>]] <translate><!--T:10--> to create front-end links to the the contacts.</translate>
<translate>
==Screenshot== <!--T:11--></translate>
[[Image:Help30-Components-Contacts-Contacts-screen-<translate><!--T:12--> en</translate>.png|800px]]
<translate>
<translate>
==Column Headers== <!--T:13--></translate>
<translate>
<!--T:14-->
Click on the column heading to sort the list by that column's value.</translate>
:[[File:Help35-Contact-Manager-columns-<translate><!--T:15--> en</translate>.png|800px]]
{{Chunk30:colheader|Order/<translate><!--T:16--> en</translate>}}
{{Chunk30:colheader|Checkbox/<translate><!--T:17--> en</translate>}}
{{Chunk30:colheader|Status/<translate><!--T:18--> en</translate>}}
{{Chunk30:colheader|Title/<translate><!--T:19--> en</translate>}}
{{Chunk30:colheader|Linked User/<translate><!--T:20--> en</translate>}}
{{Chunk30:colheader|Access/<translate><!--T:21--> en</translate>}}
{{Chunk30:colheader|Language/<translate><!--T:22--> en</translate>}}
{{Chunk30:colheader|Id/<translate><!--T:23--> en</translate>}}
<translate>
===Column Filtering=== <!--T:24--></translate>
<translate>
<!--T:25-->
Above the column headers on the right, there are 2 drop down input fields, '''Sort Table by:''' (preset to '''Title ascending''') and a '''number''' (preset to '''20''') to display.</translate>
[[Image:Help35-colheader-Column-Filter-Titel-Ascending-DisplayNum-<translate><!--T:26--> en</translate>.png]]


==How to access== <!--T:3--></translate>
<translate>
<translate>
<!--T:27-->
<!--T:4-->
These column sorting input fields shows the current method of sorting applied to the table. Use the drop down field choices and click the column heading name. Alternatively, click on the column heading to sort the list by that column's value. This will also change the value in the drop field to correspond with the column header name. The list will then be sorted in order by that column and a sort icon(up or down arrow) will show next to the column name. Click a second time to reverse the sort, which will change the corresponding drop field.</translate>
* Select {{rarr|Components,Contacts,Contacts}} from the Administrator menu. Or...</translate>
{{Chunk30:colheader|Order/<translate><!--T:28--> en</translate>}}
{{Chunk30:colheader|Ascending/<translate><!--T:29--> en</translate>}}
{{Chunk30:colheader|DisplayNum/<translate><!--T:30--> en</translate>}}
 
<translate>
<translate>
==List Filters== <!--T:31--></translate>
<!--T:95-->
* Select the numbered button in the</translate> [[Help40:Contacts:_Categories/<translate><!--T:115--> en</translate>|<translate><!--T:5--> Category Manager: Contacts</translate>]] <translate><!--T:6--> screen.</translate>
<translate>
<translate>
<!--T:32-->
The '''List Filters''', above table on the left, above table on right, and other filters as detailed below are in the left, bottom sidebar. These filters are a series of controls that let you limit what items show in the manager screen. More than one filter may be entered. In this case, only items that meet all of the filter conditions will show on the list.</translate>


==Screenshot== <!--T:11--></translate>
[[Image:Help-4x-Components-Contacts-Contacts-screen-<translate><!--T:12--> en</translate>.png|800px]]
<translate>
<translate>
====Search Tools==== <!--T:33--></translate>
{{Chunk30:colheader|Banner List Filter/<translate><!--T:34--> en</translate>}}


==Column Headers== <!--T:13-->
</translate>
<translate>
<translate>
====Filter by Status, Category, Access, Language and Tag==== <!--T:35--></translate>
<!--T:89-->
{{Chunk30:colheader|Select Status/<translate><!--T:36--> en</translate>}}
Click on the column heading to sort the list by that column's value.</translate>
{{Chunk30:colheader|Select Category/<translate><!--T:37--> en</translate>}}
{{:Chunk4x:Help screen column header Checkbox/<translate>
{{Chunk30:colheader|Select Access/<translate><!--T:38--> en</translate>}}
<!--T:96-->
{{Chunk30:colheader|Select Language/<translate><!--T:39--> en</translate>}}
en</translate>}}
{{Chunk30:colheader|Select Tags/<translate><!--T:40--> en</translate>}}
{{:Chunk4x:Help screen column header Order/<translate>
{{Chunk30:colheader|Select Max_Levels/<translate><!--T:41--> en</translate>}}
<!--T:97-->
 
en</translate>}}
{{:Chunk4x:Help screen column header Featured/<translate>
<!--T:98-->
en</translate>}}
{{:Chunk4x:Help screen column header Status/<translate>
<!--T:99-->
en</translate>}}
{{:Chunk4x:Help screen column header Title/<translate>
<!--T:100-->
en</translate>}}
{{:Chunk4x:Help screen column header Linked User/<translate>
<!--T:101-->
en</translate>}}
{{:Chunk4x:Help screen column header Access/<translate>
<!--T:102-->
en</translate>}}
{{:Chunk4x:Help screen column header Language/<translate>
<!--T:103-->
en</translate>}}
{{:Chunk4x:Help screen column header Id/<translate>
<!--T:104-->
en</translate>}}
<translate>
<translate>
====Number of Items to Display==== <!--T:42--></translate>
<translate>
<!--T:43-->
Below the list you'll find:</translate>
{{Chunk30:colheader|Manager Pagination/<translate><!--T:44--> en</translate>}}


==List Filters== <!--T:24--></translate>
{{:Chunk4x:Help screen filters Search Bar Filter/<translate>
<!--T:105-->
en</translate>}}
{{:Chunk4x:Help screen column header Select Featured/<translate>
<!--T:106-->
en</translate>}}
{{:Chunk4x:Help screen column header Select Status/<translate>
<!--T:107-->
en</translate>}}
{{:Chunk4x:Help screen column header Select Category/<translate>
<!--T:108-->
en</translate>}}
{{:Chunk4x:Help screen column header Select Access/<translate>
<!--T:109-->
en</translate>}}
{{:Chunk4x:Help screen column header Select Language/<translate>
<!--T:110-->
en</translate>}}
{{:Chunk4x:Help screen column header Select Tag/<translate>
<!--T:111-->
en</translate>}}
{{:Chunk4x:Help screen column header Select Max Levels/<translate>
<!--T:112-->
en</translate>}}
{{:Chunk4x:Help_screen_filters_Pagination/<translate>
<!--T:113-->
en</translate>}}
<translate>
<translate>
==Toolbar== <!--T:45--></translate>
<translate>
<!--T:46-->
At the top you will see the toolbar:</translate>
[[Image:Help30-New-Edit-Publish-Unpublish-Feature-Unfeature-Archive-Checkin-Trash-Batch-Options-Help-toolbar-<translate><!--T:47--> en</translate>.png|800px]]
<translate>
<!--T:48-->
The functions are:</translate>
{{Chunk30:Help_screen_toolbar_icon_New/<translate><!--T:49--> en</translate>|<translate><!--T:50--> contact</translate>}}
{{Chunk30:Help_screen_toolbar_icon_Edit/<translate><!--T:51--> en</translate>|<translate><!--T:52--> contact</translate>}}
{{Chunk30:Help_screen_toolbar_icon_Publish/<translate><!--T:53--> en</translate>|<translate><!--T:54--> contact</translate>}}
{{Chunk30:Help_screen_toolbar_icon_Unpublish/<translate><!--T:55--> en</translate>|<translate><!--T:56--> contact</translate>}}
{{Chunk30:Help_screen_toolbar_icon_Featured/<translate><!--T:57--> en</translate>|<translate><!--T:58--> contact</translate>}}
{{Chunk30:Help_screen_toolbar_icon_Unfeature/<translate><!--T:59--> en</translate>|<translate><!--T:60--> contact</translate>}}
{{Chunk30:Help_screen_toolbar_icon_Archive/<translate><!--T:61--> en</translate>|<translate><!--T:62--> contact</translate>}}
{{Chunk30:Help_screen_toolbar_icon_Checkin/<translate><!--T:63--> en</translate>|<translate><!--T:64--> contact</translate>}}
{{Chunk30:Help_screen_toolbar_icon_Batch/<translate><!--T:65--> en</translate>|<translate><!--T:66--> contact</translate>}}
{{Chunk30:Help_screen_toolbar_icon_Trash/<translate><!--T:67--> en</translate>|<translate><!--T:68--> contact</translate>}}
{{Chunk30:Help_screen_toolbar_icon_Help/<translate><!--T:69--> en</translate>}}
{{Chunk30:Help_screen_toolbar_icon_Options/<translate><!--T:70--> en</translate>}}
<translate>
==Toolbar Links== <!--T:71--></translate>
<translate>
<!--T:72-->
At the top left, next to the Filter, you will see the following four links:</translate>
[[Image:Help35-Components-Contacts-Contacts-links-subscreen-<translate><!--T:73--> en</translate>.png]]
<translate>
<!--T:74-->
*'''Contacts.''' This link takes you to the screen you are currently on.</translate>
<translate>
<!--T:75-->
*'''Categories.''' Click this link to go to the [[S:MyLanguage/Help4.x:Components_Contacts_Categories|Category Manager: Contacts]] screen.</translate>
<translate>
<!--T:76-->
*'''Fields.''' This link takes you to the screen where you can maintain fields.</translate>
<translate>
<!--T:77-->
*'''Field Groups.''' This link takes you to the screen where you can maintain the groups of fields.</translate>


==Toolbar== <!--T:90-->
</translate>
{{safesubst:Chunk4x:Help_screen_toolbar_top_descriptor/<translate>
<!--T:91-->
en</translate>}}
{{safesubst:Chunk4x:Help_screen_toolbar_icon_New/<translate><!--T:49--> en</translate>|<translate><!--T:50--> contact</translate>}}
{{safesubst:Chunk4x:Help_screen_toolbar_icon_Actions/<translate>
<!--T:92-->
en</translate>|user}}
<ul>
{{safesubst:Chunk4x:Help_screen_toolbar_icon_Publish/<translate><!--T:53--> en</translate>|<translate><!--T:54--> contact</translate>}}
{{safesubst:Chunk4x:Help_screen_toolbar_icon_Unpublish/<translate><!--T:55--> en</translate>|<translate><!--T:56--> contact</translate>}}
{{safesubst:Chunk4x:Help_screen_toolbar_icon_Featured/<translate><!--T:57--> en</translate>|<translate><!--T:58--> contact</translate>}}
{{safesubst:Chunk4x:Help_screen_toolbar_icon_Unfeature/<translate><!--T:59--> en</translate>|<translate><!--T:60--> contact</translate>}}
{{safesubst:Chunk4x:Help_screen_toolbar_icon_Archive/<translate><!--T:61--> en</translate>|<translate><!--T:62--> contact</translate>}}
{{safesubst:Chunk4x:Help_screen_toolbar_icon_Checkin/<translate><!--T:63--> en</translate>|<translate><!--T:64--> contact</translate>}}
{{safesubst:Chunk4x:Help_screen_toolbar_icon_Batch/<translate><!--T:65--> en</translate>|<translate><!--T:66--> contact</translate>}}
{{safesubst:Chunk4x:Help_screen_toolbar_icon_Trash/<translate><!--T:67--> en</translate>|<translate><!--T:68--> contact</translate>}}
</ul>
{{safesubst:Chunk4x:Help_screen_toolbar_icon_Options/<translate>
<!--T:93-->
en</translate>|user}}
{{safesubst:Chunk4x:Help_screen_toolbar_icon_Help/<translate>
<!--T:94-->
en</translate>|user}}
<translate>
<translate>
==Quick Tips== <!--T:78--></translate>
==Quick Tips== <!--T:78--></translate>
<translate>
<translate>
<!--T:79-->
<!--T:79-->
*You need to add at least one Category for your Contacts ''before'' you can add your first Contact. Categories are added using the [[S:MyLanguage/Help4.x:Components_Contacts_Categories|Category Manager: Contacts]] screen.</translate>
*You need to add at least one Category for your Contacts ''before'' you can add your first Contact. Categories are added using the [[Help40:Components_Contacts_Categories/en|Category Manager: Contacts]] screen.</translate>
<translate>


<translate>
==Related Information== <!--T:80--></translate>
==Related Information== <!--T:80--></translate>
<!--
<!--
Line 136: Line 128:
! <translate><!--T:81--> Related Help Screens</translate> !! <translate><!--T:82--> Description</translate>
! <translate><!--T:81--> Related Help Screens</translate> !! <translate><!--T:82--> Description</translate>
|-
|-
| [[S:MyLanguage/Help4.x:Components_Contacts_Categories|<translate><!--T:83--> Components Contacts Categories</translate>]] || <translate><!--T:84--> The Contact Category Manager is where you can edit existing Contact Categories and create new ones. Note that Contact Categories are separate from other Categories, such as for Articles, Banners, News Feeds, and Web Links. From this screen, you can also navigate to the [[Special:MyLanguage/Help4.x:Components_Contacts_Contacts|Contact Manager: Contacts]] screen.</translate>
| [[Help40:Contacts:_Categories/<translate><!--T:116--> en</translate>|<translate><!--T:83--> Contacts: Categories</translate>]] || <translate><!--T:84--> The Contact Category Manager is where you can edit existing Contact Categories and create new ones. Note that Contact Categories are separate from other Categories, such as for Articles, Banners, News Feeds, and Web Links. From this screen, you can also navigate to the [[Help40:Components_Contacts_Contacts/en|Contact Manager: Contacts]] screen.</translate>
|-
|-
| [[S:MyLanguage/Help4.x:Components_Contacts_Categories_Edit|<translate><!--T:85--> Components Contacts Categories Edit</translate>]] || <translate><!--T:86--> This is where you can add a Contact Category or edit an existing Contact Category. Contact Categories allow you to organize contacts in your web site. Contact Categories are separate from other types of Categories, such as those for Articles, Banners, News Feeds, and so on.</translate>
| [[Help40:Contacts:_New_or_Edit_Category/<translate><!--T:117--> en</translate>|<translate><!--T:85--> Contacts: New or Edit Category</translate>]] || <translate><!--T:86--> This is where you can add a Contact Category or edit an existing Contact Category. Contact Categories allow you to organize contacts in your web site. Contact Categories are separate from other types of Categories, such as those for Articles, Banners, News Feeds, and so on.</translate>
|-
|-
| [[S:MyLanguage/Help4.x:Components_Contacts_Contacts_Edit|<translate><!--T:87--> Components Contacts Contacts Edit</translate>]] || <translate><!--T:88--> This is where you can add a Contact or edit an existing Contact. Contacts allow you to list people on your web site. They also allow users to send e-mails to those people.</translate>
| [[Help40:Contacts:_New_or_Edit/<translate><!--T:118--> en</translate>|<translate><!--T:87--> Contacts: New or Edit</translate>]] || <translate><!--T:88--> This is where you can add a Contact or edit an existing Contact. Contacts allow you to list people on your web site. They also allow users to send e-mails to those people.</translate>
|}
|}


{{Cathelp|4.0|Components Help Screens}}
{{Cathelp|4.0,4.1,4.2,4.3|Components Help Screens}}

Latest revision as of 19:32, 29 March 2023

Description

The Contacts list shows selected information for contacts and provides links to edit or add information such as name, address, phone and e-mail. You can also link contacts to registered users. Afterwards, you can use the Menu Manager to create front-end links to the the contacts.

How to access

  • Select Components  Contacts  Contacts from the Administrator menu. Or...
  • Select the numbered button in the Category Manager: Contacts screen.

Screenshot

Column Headers

Click on the column heading to sort the list by that column's value.

  • Checkbox. Check this box to select one or more items. To select all items, check the box in the column heading. After one or more boxes are checked, click a toolbar button to take an action on the selected item or items. Many toolbar actions, such as Publish and Unpublish, can work with multiple items. Others, such as Edit, only work on one item at a time. If multiple items are checked and you press Edit, the first item will be opened for editing.
  • Ordering: (default). The column in which to sort displayed items in the table. The values are the same as the column heading names.
  • Featured. Whether or not the item will be displayed in featured view.
  • Status. The published status of the item.
  • Title. The name of the item. For a Menu Item, the Title will display in the Menu. For an Article or Category, the Title may optionally be displayed on the web page. This entry is required. You can open the item for editing by clicking on the Title.
  • Linked User. The username this contact is linked to (if applicable).
  • Language. Item language.
  • ID. This is a unique identification number for this item assigned automatically by Joomla. It is used to identify the item internally, and you cannot change this number. When creating a new item, this field displays "0" until you save the new entry, at which point a new ID is assigned to it.

List Filters

Search bar. Near the top of the page you will see the search bar shown in the Screenshot above.

  • Search by Text. Enter part of the search term and click the Search icon. Hover to see a Tooltip indicating which fields will be searched.
    To 'Search by ID' enter "id:x", where "x" is the ID number (for example, "id:19").
  • Filter Options. Click to display the additional filters.
  • Clear. Click to clear the Filter field and restore the list to its unfiltered state.
  • Ordering. Shows the current list ordering field. 2 ways to change the order:
    • Select from the dropdown list. Ordering may be in ascending or descending order.
    • Click a column heading. The column heading toggles between ascending and descending order.
  • Number to Display. Shows the number of items in a list. Select from the dropdown list to change the number displayed.
    The default for a site is '20' but this may be changed in the Global Configuration.
  • Select Featured. Select from Unfeatured Articles / Featured Articles.
  • Select Status. Select from Trashed / Unpublished / Published / Archived / All.
  • Select Category. Select from the list of available categories.
  • Select Access. Select from the list of available viewing access levels.
  • Select Language. Select from the list of available languages, if the site manages more than 1 language.
  • Select Tag. Select from the list of available tags.
  • Select Max Levels. Select from the list of available levels.

Page Controls. When the number of items is more than one page, you will see a page control bar near the bottom of the page shown in the Screenshot above. The current page number being viewed has a dark colour background.

  • Start. Click to go to the first page.
  • Prev. Click to go to the previous page.
  • Page numbers. Click to go to the desired page.
  • Next. Click to go to the next page.
  • End. Click to go to the last page.

Toolbar

At the top of the page you will see the toolbar shown in the Screenshot above. The functions are:

  • New. Opens the editing screen to create a new contact.
  • Actions: Reveals a list of actions for selected Items. Check one or more Item checkboxes to activate the list.
    • Publish. Makes the selected contact available to visitors to your website.
    • Unpublish. Makes the selected contact unavailable to visitors to your website.
    • Feature. Marks selected contact as featured. Works with one or multiple contact selected.
    • Unfeature. Changes the status of featured articles to unfeatured. Works with one or multiple articles selected.
    • Archive. Changes the status of the selected contact to indicate that they are archived.
      Archived contact can be moved back to the published or unpublished state by selecting 'Archived' in the 'Select Status' filter and changing the status of the contact.
    • Check-In. Checks-in the selected contact. Works with one or multiple contact selected.
    • Batch. Batch processes the selected contact. Works with one or multiple items selected.
    • Trash. Changes the status of the selected contact to indicate that they are trashed.
      Trashed contact can still be recovered by selecting 'Trashed' in the 'Select Status' filter and changing the status of the articles to Published or Unpublished as preferred.
      To permanently delete trashed contact, select 'Trashed' in the 'Select Status' filter, select the contact to be permanently deleted, then click the 'Empty Trash' toolbar icon.
  • Options. Opens the Options window where settings such as default parameters can be edited.
  • Help. Opens this help screen.

Quick Tips

  • You need to add at least one Category for your Contacts before you can add your first Contact. Categories are added using the Category Manager: Contacts screen.

Related Information

Related Help Screens Description
Contacts: Categories The Contact Category Manager is where you can edit existing Contact Categories and create new ones. Note that Contact Categories are separate from other Categories, such as for Articles, Banners, News Feeds, and Web Links. From this screen, you can also navigate to the Contact Manager: Contacts screen.
Contacts: New or Edit Category This is where you can add a Contact Category or edit an existing Contact Category. Contact Categories allow you to organize contacts in your web site. Contact Categories are separate from other types of Categories, such as those for Articles, Banners, News Feeds, and so on.
Contacts: New or Edit This is where you can add a Contact or edit an existing Contact. Contacts allow you to list people on your web site. They also allow users to send e-mails to those people.