Help4.x:Fields

Description

Fields are used to display additional attributes of Articles, Contacts and Users. The data are entered in the Backend and displayed in the Frontend.

The helpscreen show as example Articles.

How to Access

To add a Field:

• Content → Fields
  1. select from the dropdown list:
     • Articles
     • Category
  2. click the New toolbar button

To edit a Field:

• Select a Title from the list

Screenshot

Column Headers

• Checkbox. Check this box to select one or more items. To select all items, check the box in the column heading. After one or more boxes are checked, click a toolbar button to take an action on the selected item or items. Many toolbar actions, such as Publish and Unpublish, can work with multiple items. Others, such as Edit, only work on one item at a time. If multiple items are checked and you press Edit, the first item will be opened for editing.

• Ordering. You can change the order of an item within a list as follows:
  • If the list Filter Options include a Position filter select the desired Position. This will limit the list to items that are assigned to that Position.
  • Select the Ordering icon in the Table heading to make it the active ordering item. The ordering icons in each row will change from light grey to dark grey and the pointer will change to a drag arrow on hover.
  • Select one of the Ordering icons and drag it up or down to change the position of that row in the list. The items will display in the new order within the Position.

• Status. The published status of the item.

• Title. The name of the item. For a Menu Item, the Title will display in the Menu. For an Article or Category, the Title may optionally be displayed on the web page. This entry is required. You can open the item for editing by clicking on the Title.

• Type. The Type of the Custom Field.
  • Calendar: calendar field.
  • Checkboxes: checkboxes field.
  • Colour: color field.
  • Editor: editor field.
  • Integer: integer field.
  • List: list field.
  • List of images: imagelist field.
  • Media: media field.
  • Radio: radio field.
  • SQL: sql field.
  • Text: text field.
  • Text Area: textarea field.
  • URL: url field.
  • User: user field.
  • User Groups: usergrouplist field.

• Field Group. The Field Group this item belongs to.

• Access. The viewing Access Level for this item.

• Language. Item language.

• ID. This is a unique identification number for this item assigned automatically by Joomla. It is used to identify the item internally, and you cannot change this number. When creating a new item, this field displays "0" until you save the new entry, at which point a new ID is assigned to it.

List Filters

Search bar. Near the top of the page you will see the search bar shown in the Screenshot above.

• Search by Text. Enter part of the search term and click the Search icon. Hover to see a Tooltip indicating which fields will be searched.
  To 'Search by ID' enter "id:x", where "x" is the ID number (for example, "id:19").
• Filter Options. Click to display the additional filters.
• Clear. Click to clear the Filter field and restore the list to its unfiltered state.
• Ordering. Shows the current list ordering field. 2 ways to change the order:
  • Select from the dropdown list. Ordering may be in ascending or descending order.
  • Click a column heading. The column heading toggles between ascending and descending order.
• Number to Display. Shows the number of items in a list. Select from the dropdown list to change the number displayed.
  The default for a site is '20' but this may be changed in the Global Configuration.

Filter Options

• Select Status. Select from Trashed / Unpublished / Published / Archived / All.

• Select Assigned Category. Select from the list of available assigned categories.

• Select Field Group. Select from the list of available field groups.

• Select Access. Select from the list of available viewing access levels.

• Select Language. Select from the list of available languages, if the site manages more than 1 language.

Pagination

Page Controls. When the number of items is more than one page, you will see a page control bar near the bottom of the page shown in the Screenshot above. The current page number being viewed has a dark colour background.

• Start. Click to go to the first page.
• Prev. Click to go to the previous page.
• Page numbers. Click to go to the desired page.
• Next. Click to go to the next page.
• End. Click to go to the last page.

Batch Process

The Batch Process allows a change in settings for a group of selected fields.

How to Batch Process a group of fields:

1. Select one or more fields on the list by checking the desired checkboxes.
2. Click the Batch Toolbar button.
3. Set one or more of the following values:
   • To change the Language, select the desired language from the Set Language list box.
   • To change the Access Levels, select the desired new access level from the Set Access Level list box.
   • To change the Category, select a category. To leave the category unchanged, use the default value of 'Select'.
     • To copy the fields to a different category, select the desired category from the category list box and check the Copy option. In this case, the original fields are unchanged and the copies are assigned to the new category and, if selected, the new language, and access level.
     • To move the fields to a different category, select the desired category from the category list box and check the Move option. In this case, the original fields will be moved to a new category and, if selected, be assigned the new language, and access level.
4. When all of the settings are entered, click on Process to perform the changes. A message "Batch process completed successfully." will show.

Toolbar

At the top of the page you will see the toolbar shown in the Screenshot above. The functions are:

• New. Opens the editing screen to create a new field.

• Actions: Reveals a list of actions for selected Items. Check one or more Item checkboxes to activate the list.

• Publish. Makes the selected field available to visitors to your website.
• Unpublish. Makes the selected field unavailable to visitors to your website.
• Archive. Changes the status of the selected field to indicate that they are archived.
  Archived field can be moved back to the published or unpublished state by selecting 'Archived' in the 'Select Status' filter and changing the status of the field.
• Check-In. Checks-in the selected field. Works with one or multiple field selected.
• Trash. Changes the status of the selected field to indicate that they are trashed.
  Trashed field can still be recovered by selecting 'Trashed' in the 'Select Status' filter and changing the status of the articles to Published or Unpublished as preferred.
  To permanently delete trashed field, select 'Trashed' in the 'Select Status' filter, select the field to be permanently deleted, then click the 'Empty Trash' toolbar icon.
• Batch. Batch processes the selected field. Works with one or multiple items selected.

• Options. Opens the Options window where settings such as default parameters can be edited.

• Help. Opens this help screen.

Quick Tips

• If you want to know how to use Custom Fields, see the Joomla 3 Tutorial: Adding Custom Fields

Related Information

• This Portal brings together information related specifically to Joomla 4.

Related Help Screens	Description
Fields	Fields are used to display additional attributes of Articles, Contacts and Users. The data are entered in the Backend and displayed in the Frontend.
Fields: Edit	This is where you can add and edit Fields in Articles, Contacts, and Users.
Field Groups	The Field Groups screen is used to list, add and edit Field Groups.
Field Groups: Edit	Field Groups are used to collect related fields under a named Tab in a data entry form.